Date of First Publication: 6 December 2008

The Support to Participatory Constitution Building in Nepal/UNDP is looking for experienced and qualified Nepalese citizens for the following positions with substantive experience, in order to support the Constitution Building Resource Centre operations.

Post Title: Sr. Administrative Assistant - SB3-III Peg
No. of positions: Two
Contract Type: Service Contract
Duration: One-year, initially (renewable)
Annual Gross Remuneration: Rs. 830,532.00


DUTIES AND RESPONSIBILITIES:

Under the direct supervision of the National Manager of the Resource Centre, the incumbent is responsible for the following tasks:


• Oversee the entire administrative aspect of the Resource Centre, and ensure quality of operational and administrative support.

• Supervise Receptionists, Messengers, and possibly other staff, assist the supervisor in the management of the Centre, including his/her daily schedule by establishing priorities and confirming appointments.

• Organize regular and ad-hoc meetings, prepare agendas, take minutes and compose draft minutes for finalization by the supervisor, take initiative to handle routine matters in close consultation with the supervisor, bring urgent matters to the attention of the Manager, and suggest ways of improving business processes.

• Assist in formulation, establishment and execution of established policies and procedures, draft routine correspondence, brief notes, reports, and other documents, when requested. assist the RC manager in planning, designing, reviewing and implementing administrative plans

• Coordinate communications between the supervisor and other professional and administrative staff both within and outside the work unit, follow up on deadlines, commitments made and actions taken, and act and/or communicate on behalf of the RC manager, if necessary.

• Undertake any other tasks as directed by the supervisor.


QUALIFICATIONS REQUIREMENT:


• A Bachelor's degree in Business Administration with at least 5 years of experience or a Master's degree in Business Administration with 2 years of experience in administrative tasks.

• Experience in UN or other bilateral organization will be an added advantage.

• Excellent working knowledge of Microsoft Office programs with proficiency in editing and proofreading reports and other related documents, work prioritization, the ability to multitask and willingness to go the extra mile to support what the job demands is a must.

• Ability to maintain a high level of accuracy and confidentiality concerning financial and employee files, good planning and co¬ordination skills to ensure a rather wide variety of activities, often with an urgent nature, to be carried out in an efficient and economic manner.

• Good communication skills, excellent interpersonal skills and ability to work in a multi-cultural team environment.


For detailed Job Description of the position, please visit the following UNDP website: http://www.undp.org.np/vacancy

Applications should be submitted no later than 25 December 2008 by email, to: hrmu1.np@undp.org or in a sealed envelope to:

UNDP Operations Department
(Ref: SPCB/UNDP),
UN House, Pulchowk,
P.O. Box 107,
Kathmandu, Nepal

Only Applicants who are short-listed will be contacted.

Applicants must submit the updated standard UN Personal History Form available from the UN House Reception or the UNDP webpage http://www.undp.org.np/vacancy

Work experience and/or academic knowledge in relation to gender and social exclusion will be an added advantage.
Women, Dalits, Janajatis, Madhesis, people with disabilities, and other minorities are especially encouraged to apply.

UNDP has a policy to have a gender balance in its staff at all levels by 2010.

UNDP, as a matter of practice, does not charge any, application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to our website.